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Downtown Europe excels not only in its experienced and skilled team but also in its holistic approach to integrated communication and conference organisation. As Professional Conference Organisers, our capabilities encompass a wide range of services, including video production, photography, live streaming, digital innovations, and immersive live experiences. We also specialize in graphic design and can create customized logos, apps, websites, and registration platforms. In essence, we provide our clients with a comprehensive 360° conference management and development solution. 

Project Management

Our approach to project management for a conference, event, or congress involves planning, coordinating, and executing all aspects of the event. This includes budget management, venue selection, speaker coordination, marketing, attendee registration, and day-of logistics to ensure a successful and seamless event experience.

Secretariat & Support

Within our approach to event secretariat and support, we focus on efficiently managing all administrative and logistical aspects of an event. This includes attendee registration, seamless communication, document handling, and providing on-site support to ensure a smooth and successful event experience.

Marketing & Communication

In our strategy for event marketing and communication, we excel at devising impactful plans to seamlessly promote events. This encompasses tailored marketing campaigns, compelling content creation, digital outreach, and strategic communication to boost event visibility and engagement.

Sponsoring & Exhibition Management

In our approach to sponsoring and exhibition management, we are adept at creating seamless strategies for optimizing event sponsorships and exhibition experiences. This involves tailored sponsorship packages, effective exhibition design, sponsor relationship management, and ensuring a smooth exhibition process to maximize event impact.

Onsite Management

Our approach to on-site management at events involves meticulous planning and execution to ensure everything runs smoothly. We focus on logistics, attendee support, and troubleshooting, ensuring a seamless event experience for both organizers and participants.

Audiovisual, IT & Platform Management

In our strategy for audiovisual, IT, and platform management, we specialize in orchestrating the seamless integration of technology to enhance event experiences. This includes audiovisual setup, IT infrastructure management, and platform coordination, all aimed at delivering a smooth and immersive event environment.

Travel & Accommodation Management

In our approach to travel and accommodation management, we excel in crafting tailored solutions that optimize the travel experiences and lodging arrangements for event participants. This involves meticulous itinerary planning, accommodation coordination, and attendee support, ensuring a comfortable and hassle-free event journey.

Program Management

When it comes to program management , we specialize in meticulously planning and executing captivating event agendas. We craft thought-provoking sessions, coordinate esteemed speakers, and curate content that aligns seamlessly with the event's objectives. Our focus is on delivering a cohesive and impactful program that not only engages attendees but also achieves our clients' goals.

Speakers, Protocol & VIP Management

Our expertise lies in orchestrating seamless interactions and experiences. We meticulously select and coordinate distinguished speakers, handle protocol requirements with precision, and ensure VIPs receive the utmost care and attention. Our approach guarantees a distinguished and memorable event for all stakeholders.

Registration Management

Our approach to registration management, whether online or onsite, centers on delivering a hassle-free and efficient experience for attendees. We implement user-friendly online registration platforms, provide clear guidance, and offer responsive support. Onsite, we ensure a smooth check-in process, attendee assistance, and real-time problem-solving to guarantee a seamless event start.

Venue Sourcing, Contracting & Management

For venue sourcing, contracting, and management, our strategy is geared towards optimizing every aspect of the event location. We carefully select venues that align with the event's goals, negotiate favorable contracts, and oversee all logistical details. Our focus is on creating a conducive and memorable environment, ensuring that the venue enhances the overall event experience.

Selection & Management of Suppliers

For the selection and management of suppliers, our approach is designed to ensure excellence at every stage of event execution. We carefully vet and choose suppliers who align with our client's needs, negotiate favorable agreements, and oversee supplier performance. This meticulous management ensures a seamless and top-quality delivery of services and products.

Budget & Financial Management

When addressing budget and financial management, our strategy revolves around meticulous planning and fiscal responsibility. We carefully craft budgets, track expenses, and optimize revenue streams, ensuring that every financial aspect of the event is managed with precision. Our goal is to provide clients with a financially sound and economically viable event that meets their objectives.

Post-Event Services

When it comes to post-event services, our methodology is based on comprehensive follow-through and client satisfaction. We conduct thorough post-event evaluations, handle post-event documentation and reporting, and provide valuable insights for future improvements. Our commitment is to ensure that the event's impact extends beyond its conclusion, leaving a lasting impression and delivering value to our clients.

Congress Production & Co-Production

In Congress Production & Co-Production, our collaborative approach involves us taking on the logistical and financial risks, allowing you to focus exclusively on curating the content and ensuring the event's success. This partnership ensures a streamlined, low-stress event development process, where we handle the complexities while you concentrate on delivering valuable content to your audience.

Legal, Tax & Compliance Management

By entrusting Legal, Tax & Compliance Management to us, you benefit from our experience, resources, and commitment to ensuring that your event not only complies with all relevant regulations but also operates smoothly and efficiently, minimizing potential risks and allowing you to concentrate on delivering a successful event.

Event Consultancy

Our added value in Event Consultancy Services is rooted in our extensive experience and industry knowledge. We provide tailored insights, strategic guidance, and innovative solutions to enhance every aspect of your event, from planning and execution to post-event evaluation. Our consultancy services empower you to make informed decisions, optimize resources, and achieve your event objectives efficiently and effectively.

Abstract Management

Our Full Abstract Management System (FAMS) is an online platform that streamlines the management of abstracts. As a web-based tool accessible through our collaboration with a partner, it simplifies the handling of the diverse and complex tasks involved in abstract management.

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