European Events

All along the years, Downtown Europe has organised many different European events.

ParticipantsBetween 50 to 1500

The EU-ASEAN Senior Officials' Meeting (EU-ASEAN SOM) - 2019

EU-ASEAN relations are of a special quality in international relations as they bring together two of the most advanced regional integration mechanisms in the world. The EU and ASEAN are natural partners, which strongly promote and support multilateralism, regionalism and a rules-based international order.

For this one-day event, our services covered: sending invitations and registering participants, developing a dedicated web-based platform, providing printed documents and conference kits to be distributed to participants, assisting with the organisation before and during the event including welcome desk management, lunch and dinners coordination.

Human Rights Defenders World Summit in Paris - 2018

The European Commission, more specifically the European Instrument for the Defence of Human Rights, sponsored this major event and contracted Downtown Europe to provide services as follows: travel arrangements for participants coming from all over the world, visa assistance, insurance, accommodation, venues and catering services.

Environment Week - 2018

The DEVCO Environment Week 2018 aimed at strengthening the capacity of staff in EU delegations and headquarters to promote environmental sustainability through policy dialogue, programming and investments.

For this event which gathered more than 160 participants for 5 days, Downtown Europe’s services covered sending of invitations and registering participants, developing of a website and a registration platform, creating a visual identity, arranging travels, accommodations and local transfers, providing printed documents and conference kits, recruiting the services of experts needed such as a photographer and hostesses.

EU NGO FORUM - 2016 & 2018

The EU-NGO Forum on Human Rights is an annual conference that provides a venue for direct interaction and in depth discussion between representatives of global civil society and the EU institutions, EU Member States and international organisations on various topics related to the promotion and protection of human rights. The Forum is jointly organised by the European External Action Service and the European Commission in conjunction with the Human Rights and Democracy Network (HRDN).

For the 18th and the 20th editions of the EU-NGO Forum, our services covered: sending of invitations and registering participants, developing of a website and a registration platform, building a mobile application (for the 20th EU-NGO Forum), arranging travels, accommodations and local transfers, providing printed documents and conference kits to be distributed to participants, recruiting the services of experts needed such as a photographer and a specialised note taker for the conference report.

European Commission DG DEVCO & DG NEAR Staff Seminar - Since 2016

The DG DEVCO & DG NEAR staff seminar is a yearly event gathering all staff from both Directorates of the European Commission. It is a great occasion for staff based in Brussels and in delegations to meet again, exchange on their work, their priorities and their objectives. It is also an opportunity for the staff to share their projects and inform their colleagues on the work they have been carrying out.

This event takes place in the Tour & Taxis facilities. The space rented is empty and our teams bring in all the material needed to host and stage this event. Large screens, stages, control rooms, welcome and exhibition areas with cloakroom, kitchen, bar and exhibition are all build up especially for the event. The event is attended by over 1500 participants.

Speak Up! - 2015

The main purpose of the Speak Up! conference is to address freedom of expression and media related challenges in the Western Balkans and Turkey with a focus on persisting issues and identification of policies needed. Among the 450 participants invited, 250 were flying over to Brussels for this intense meeting. Downtown Europe designed the visual identity of the event hand in hand with the European Commission and took care of the event promotion with press organs and media outlets.

Our services covered: sending of invitations and registering participants, arranging travels, accommodations and local transfers, building the conference website, providing printed documents and conference kits to be distributed to participants, recruiting the services of experts needed such as a photographer and a specialised note taker for the conference report.

The Asia Europe Meeting Senior Officials' Meeting (ASEM SOM) - 2010, 2013 & 2018

The Asia-Europe Meeting (ASEM) is the key forum for dialogue and cooperation between Asia and Europe. It provides a stable platform for partnership to foster political dialogue and reinforce economic cooperation as well cooperation in various other areas, including in the socio-cultural field and on global issues.

The ASEM SOM in 2018 was held at Palace Egmont in Brussels for 3 days. Our services covered: sending of invitations and registering participants, developing a registration platform, providing printed documents and conference kits to be distributed to participants, recruiting the services of experts needed such as a photographer and hostesses.